Part time Kettering Arts Centre Administrator: Job Vacancy

KAC_Logo_2We are looking for an organised, efficient  and flexible team- worker to help us with various administrative tasks vital for the running of the Arts Centre. Please find the Job Description, Person Specification, closing date and other information below.

Kettering Arts Centre Administrator : Job Description and Person Specification

Employed by: St Andrew’s Church Reporting to: St Andrew’s PCC

The successful candidate will be required to work for 16 hours a week, flexibly and mostly from home.

Kettering Arts Centre hosts a varied programme of comedy, music and drama performances, usually two to three events per month.

Person Specification

Essential

someone who:

is organised

is able to work flexibly, with some very busy times and quieter times

is a natural team player, able to motivate and organise teams of volunteers

is a networker, both on social media and face to face

is a good communicator

is able to work with the Arts Centre Manager and other key personnel closely to ensure the smooth running of the Arts Centre.

Desirable

has a marketing background

can use design software packages to create publicity

Main Tasks and Areas of Responsibility

Bookings/agents

Fielding email and phone requests for bookings (referring them to Arts Centre Manager, who will make the actual bookings and pass on the dates and info back to the Administrator)

Liaising with Kev Buxton, music promoter re music bookings

Contracts with agents/acts

Sales figure updates

Final figure confirmations

Invoices passed onto treasurer

Help agents with promotion eg passing on local media contacts so that they can arrange radio appearances

Finding out if the acts have riders or any special requirements

Ticketing

creating tickets

printing sheets to record ticket sales

adding tickets to web sales site. along with details of the show

taking tickets to Waterstones

weekly picking up money and taking sales update from Waterstones,

recording Waterstones cash, then passing on for paying in

Promotion/Marketing/publicity

Creating publicity booklets (3-4 a year) and sending off files electronically to printers

Distributing (or ensuring the distribution of) 10,000 booklets each time

updating website

social media

posters

Listings on various listing sites

Details sent to Council Highlights to deadlines

press releases to local media

involvement in local events and community groups to promote the arts eg Carnival, Kettfest, Groundworks etc

Membership scheme

Regular emails out to members, announcing new acts first and updates

From December each year selling renewals and new memberships

Create and order new membership cards (late Nov)

As each member signs up or renews, adding them to the email list, sending out a welcome email, recording details and payment, create a card for them and give them vouchers

Responding to emails from members

Processing payments/renewals as they come through the door or are given at events

Event management

Printing out internet sales list

Ensuring all ticket reservations are ready to be picked up

Ensuring technical back up in place

Ensuring bar is stocked, beer ordered

Ensuring enough staff present (bar team rota run by volunteer already)

Ensuring door staff in place to take tickets and count people in

Ensuring the church is set up (clearing stage, moving chairs, screens up, bar set up (by bar team), church paraphernalia stored away)

Act rider prepared and ensuring artist liason is covered

Booked and prepared Green Room.

And to complete other tasks to further the good administration of the Arts Centre at the request of the Arts Centre Manager or the Vicar.

Terms and Conditions

4 weeks paid holiday per year plus bank holidays.

pay: 16 hours a week @ £7 per hour.

3 months probationary period.

3 months written notice

How to Apply:

Please send a CV and a covering letter explaining why you want the job and how you meet the person specifications by email to willsbecky@gmail.com

Closing date for applications: 11th March 2015

If you would like to ask any questions or talk to someone for further information please email willsbecky@gmail.com or call 01536 513858 after 20/2/15 and except Fridays

One Response to Part time Kettering Arts Centre Administrator: Job Vacancy

  1. rooftopphoto says:

    Hello , its sounds good for me , and I have more skills and experience , references available on request =)

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